LSSCC By-laws

Article 1
Organization
This organization shall be known as the Lone Star State Canary Club, Incorporated.

Article 2
Purpose
The purpose of this club shall be to join together a group which shares a common interest in the keeping and breeding of canaries and to perpetuate the canary fancy in any mode and all manners. Qualifications of membership shall be payment of $20.00 annual dues and may include any two members of a household. Each member shall have the right to one vote. Annual dues are from January 1st through December 31st. Anyone joining the club at the annual show shall be a member in good standing with full voting rights and membership at that time and will be considered a paid member through the following calendar year.

Article 3
Executive Officers
 Executive officers of the organization shall consist of President, Vice President, Secretary, Treasure/Band Secretary and Board of Directors made up of five members in good standing. One of these directors will be the outgoing president. These officers will be the executive board. These board members will hold a board meeting prior to the regular meeting to discuss and handle club activities pertaining to the club’s operations and business matters. Reading of the minutes from this meeting will be given at the regular quarterly meeting.

Article 4
Non-Profit
Lone Star State Canary Club, Incorporated has been organized as a non-profit organization. All monies received by dues, donations or any other means shall be used for the purpose of sustaining, promoting and perpetuating the club and its purposes.

Article 5
Rules
The rules contained in "Roberts Rules of Order Revised" shall govern this club in all cases where they are applicable and not inconsistent with these by-laws.

Article 6
Amendments
This constitution may be amended or revised by a two thirds (2/3) majority vote of any regular meeting provided notice has been given of said action at the previous regular meeting.

Article 7
Duties of officers

President The President shall preside at all meetings of the club and of the executive board. The President shall appoint a Show Chairman for the following year at the annual show. The President shall report in writing the status of all special committees, unfinished business, etc., to the incoming President. The President shall appoint chairpersons in good standing and special committees. The President shall appoint an officer when a vacancy arises with a member in good standing for the remaining term.

Vice President The Vice President shall assist in the duties of the President and shall also perform the duties of the President during his/her absence and/or disability of the President. Vice President shall lead show site selection and contracting with the Treasurer. The Vice President shall propose the show site selection to the Executive Board for approval. Once approved the President and either the Treasurer or the Vice President will sign the show contract. The Vice President shall provide and coordinate a program for each quarterly meeting.

Secretary The Secretary shall take minutes at the entire regular meeting of the club and of all executive board meetings. The Secretary shall read the minutes of the club meetings and make available copies of the previous minutes. The Secretary shall record who makes a motion, what the motion is, who seconded the motion, and whether the motion was approved or disapproved by the membership. The Secretary will keep record of all matters brought before the meetings. The minutes of each meeting will be published and one copy will be sent to each household of members in good standing no later than ten days of the date of each meeting. The Secretary shall be responsible for the editing, publishing and distribution of the quarterly bulletin. The Secretary is responsible for all publications sent in the club’s name. The President shall send all his/her items to the Secretary for publication. The Secretary shall include name, address and phone numbers of all new members or renewals after March 1 in the news bulletin so members can be recognized. The first bulletin after March 1 of each year will contain the current constitution and membership roster listing of members in good standing. The Secretary shall be responsible for publications, postings and writings sent out in the club’s name. Anyone with items they would like sent out must submit to the Secretary and the Secretary will then get the Executive Board’s approval to send out in behalf of the club’s name.

Treasurer/Band Secretary The Treasurer shall receive all monies for the club and shall deposit them in the name of the club in a bank, shall maintain an accurate record of all funds received by or belonging to the club. Treasurer shall pay all authorized expenditures, shall present current written quarterly detailed reports to the Executive Board and a financial report to the club, and shall be subject to inspection by any members of the club at any regular meeting with a thirty days notice of inspection. Before any transfer of the treasury to a new Treasurer it shall undergo a full audit by 2 members of the Executive Board appointed by the President. Treasurer shall dispense the club’s closed canary bands and keep accurate records of the amounts, numbers, and monies received of it. The Treasurer will provide the Secretary with names of members in good standing.

Article 8
Election of officers
Regular officers shall be nominated the third quarterly meeting of even years and then elected at the following fourth quarterly meeting. These officers shall be installed in the first quarterly meeting of odd numbered years. At the end of the President’s terms of office, the President shall become the fifth (5) member of the Executive Board. A person may hold only one (1) executive office at a time; each office can be held by the same club member for consecutive terms with no limit put upon these terms. The election committee at the fourth quarter meeting shall give nominations. Nominations shall be taken from the floor at the fourth (4) quarterly meeting at the day of election. Nominations shall be accepted in writing with nominated member’s written approval. Nominations of members not present must have written approval of member nominated. Elections of executive officers shall be elected in the following order to serve two (2) year terms. The president shall conduct the election.
President
Vice President
Secretary
Treasure/band secretary
Director of the Board
Director of the Board
Director of the Board
Director of the Board
Director of the Board - automatically the outgoing President

Article 9
Quorum
Quorum for executive meetings shall consist of five (5) Executive Board members. Quorum for quarterly meeting whose time and location have been announced at least two-week in advance in writing by secretary shall consist of members present. For an impromptu meeting not announced in writing two weeks in advance a quorum must consist of two thirds of membership.

Article 10
Absence
 Any Executive Officer missing two (2) consecutive meetings without good cause and due notification to the President shall be removed from office for the remainder of the elected or appointed term. Failure to keep membership dues current by any Executive Officer will result in removal from office.

Article 11
Order of business
President to open meeting
Secretary report
Treasurer/Band Secretary report
Report of committees
Unfinished business
Election of Executive Officers (during election year)
Discussion of new business
Select a meeting place for next quarterly meeting
If no further business – adjourn

Article 12
Judges 
Selection of judges will be voted on a two (2) year basis at the annual fourth (4th) quarterly meeting. Three judges will be nominated for each division. No local judges are to be nominated. Voting of each division will be by members who raise birds in those divisions. Results of voting will be as follows: The judge with the most votes will be first (1st) choice. The judge with the second highest amount will be second (2nd) choice The judge with the third highest amount will be the third (3rd) choice The judges selected will then be sent a letter to see if they will accept and inquire about their fees. Executive Board will then select judges and Secretary will then send out contracts for the approved judges’ signatures.

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